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For people who issue invoices

Issue and review invoices with Verifactu

Prepare the fiscal data, wait for the response, and act on the resulting status. This article is for people who perform this task.

Contents

Before you start

When Verifactu is active for the company, Talento generates and submits a fiscal record to Spain's Tax Agency (AEAT) as each invoice is issued. The response remains attached to the invoice, and accepted documents include the corresponding tax QR code.

The AEAT's official VERI*FACTU frequently asked questions explain the regulatory system. This guide focuses on the workflow inside Talento.

Warning

Verifactu has fiscal and technical consequences. This guide does not replace advice from your accountant or instructions from the AEAT.

Prepare an invoice for Verifactu

Before issuing, verify:

  • the issuer's legal details and tax ID;
  • the numbering series configured for the office;
  • the customer and tax ID where the invoice format requires them;
  • the issue date;
  • at least one line with quantity, price, and tax;
  • a total greater than zero;
  • the invoice type and fiscal operation type;
  • applicable retentions and legal notes.

Talento restricts some customer, tax, and fiscal options while Verifactu is active, but the company remains responsible for selecting the correct fiscal data.

See Invoices to prepare a complete invoice.

Issue an invoice with Verifactu

  1. Open a draft in Invoices.
  2. Review every field and the total.
  3. Select Issue invoice or Save and issue.
  4. Wait for the AEAT response.
  5. Check the notification and status before taking another action.

Talento assigns the number, records the request, and processes submission in the background. Do not close or repeat the operation merely because the response is not immediate.

Interpret AEAT statuses

  • Pending: the request is still being processed and there is no final response yet.
  • Verified: the AEAT accepted the record and the invoice is issued.
  • Verified with warnings: the record was accepted, but you need to review the warning.
  • Error: the AEAT rejected the record or communication did not complete. Read the message and event history.

When the AEAT is unavailable, Talento retries the communication. If all attempts fail, the invoice returns to draft and you receive a notification.

Result

You can verify the result in your personal area or through the status described in the steps above.

Common issues

If an option is unavailable, it may depend on your permissions, active modules, or company settings. Ask an administrator to review your access; you do not need to repeat the task or choose an option that does not apply.