Before you start
Talento provides two complementary processes:
- payroll periods collect fixed and variable amounts by office, month, and year, support review, and create a working export;
- payroll document import separates PDFs from a ZIP file, identifies each employee, and saves the document to their record.
One process does not automatically create the other. Closing a period does not distribute payslips, and importing PDFs does not complete the period's amounts.
Information
Both processes require administrative access. Pay information is confidential: check the scope, codes, and notifications before sending or downloading files.
Prepare the ZIP file
Open Import payroll and prepare a ZIP containing the payslips as PDFs. For safe, manageable processing:
- the ZIP can be no larger than 25 MB;
- it can contain no more than 200 entries;
- each file can be no larger than 10 MB;
- only files with a PDF extension are processed;
- use filenames that include the selected identifying code.
Do not include other confidential data in filenames. The code needed to identify the employee is enough.
Choose how to identify each employee
Talento can search each PDF filename for one of these values:
- identity document, ignoring hyphens and underscores;
- the employee's custom code.
Documents are assigned only to active employees in the account. Before importing, make sure the selected field is populated for everyone and every code is unambiguous. A filename with no match is not attached automatically.
Important
An incorrect match can expose a payslip to the wrong employee. Review a sample of filenames, avoid codes contained within other codes, and correct duplicates before starting the import.
Choose notifications
The form can notify the employee at their work email and, separately, send the document as an attachment to their personal email when one is recorded.
Enable each option only when it is part of your company's approved procedure. Before using a personal address, confirm that it is correct and authorised for payroll documents.
Review the import result
The import runs in the background. When it finishes, the person who started it receives a result listing associated documents and detected errors.
Review the report and check a sample from employee records before considering delivery complete. Correct filenames or codes for failed PDFs and re-import only the missing documents to avoid duplicates.
Outcome
You can confirm the import from its result and the documents attached to the corresponding employee records.
Common issues
If an option is missing, check the active module, specific permission, and record scope. If the configuration is correct and the problem continues, retain the displayed message and contact support.